This is a Part- time, non-benefited, FLSA non-exempt position in the Administrative Services Division that reports to the Executive Director, Budget Compliance and Reporting.
Salary: $20/hr.
Schedule: May work up to 29 hours a week depending on business needs and budget for a period not to exceed nine (9) consecutive calendar months. There must be a separation of employment for a period of at least thirty (30) calendar days before becoming eligible for re-employment including any future period(s) of active employment
Minimum Qualifications ( Job Code T6002)
Associate Degree in Accounting, Finance or Business Administration or high school diploma “and” five (5) years of experience in bookkeeping or accounting clerical work.
Preferred Qualifications:
In addition to the minimum qualifications, Bachelor's degree in Accounting. Experience in state governmental accounting. Experience using TeamWorks Financial System and knowledge of governmental accounting, such as accounts payable, general ledger, purchase orders. Accurate 10-key skills. Working knowledge of Excel. Good organizational skills. Works well independently. Five years of experience has been within a technical college business or bursar area.
Job Description Summary:
Under general supervision, the Accounts Payable Specialist assists the Administrative Service Division staff with daily workload and special projects as identified and assigned.
Duties/Responsibilities: | Percentage of Time: |
Process accounts payable/vendors invoices in TeamWorks & maintain accounts payable files for ease of retrieval of information for audit and other research purposes. | 30% |
Process travel expense reports in the Concur system timely and accurately. | 5% |
Effectively communicate with internal and External customers regarding payment issues and procedures. | 10% |
Communicates with faculty and staff related to accounts payable documents (POs, emails. etc) as needed. | 10% |
Process Student Refunds Check via our Banner System. | 5% |
Reviews a wide range of source documents, such as POs, vouchers, invoices, travel documents for accuracy and completeness. | 20% |
Follow up with Shipping and Receiving regarding any processing issues. | 5% |
Review monthly accounts payable reports for accuracy to ensure year-end close and account payable reconciliations goes well (1099 & AP19 reports). | 10% |
Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College | 5% |
Physical Demands: | Frequency (N)Never, (O)Occasionally or (C)Constantly |
Requires operation, access, or control of financial resources. | C |
Requires having a P-Card. | N |
Driving is a responsibility of this position. | N |
This position will have direct interaction or care of children under the age of 18 or direct patient care. | N |
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). | O |
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. | C |
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. | C |
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. | O |
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. | C |
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. | N |
Operating motor vehicles or heavy equipment with or without reasonable accommodation. | N |
Noisy environments. | O |
Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. | N |
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. | O |
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. | N |
Work in outdoor elements such as precipitation and wind. | N |
Assessing the accuracy, neatness and thoroughness of the work assigned. | C |
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circ*mstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100, Room 323B, Lawrenceville, GA 30043, 678-226-6691
